Episode 521

Dual Confirmation System

Host: Gary Takacs | Published Date: January 5, 2022 | Listening Time: 00:41:24

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In this episode, Gary talks about a dual confirmation system to follow up on patient appointments and make sure they turn up for their appointment without fail.

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Thriving Quote by Gary talks

He also shares information in this episode;

  • Importance of having communication technology for appointments.
  • The communication technology used in his practice.
  • What you need to look into when purchasing a communication technology for your practice.

This episode also features a tip from Dr. Troy Pearce, DMD, on the importance of having a practice vision.

Time Stamps

  • 00:00:25 – Introduction to the episode.
  • 00:01:02 – Announcement on the Upcoming Masterclass.

Today’s Clinical Tip

  • 00:02:34– Importance of having a practice vision by Dr. Troy Pearce, DMD

Coaching In Action Segment

  • 00:08:33 – What is a Dual Confirmation system?
  • 00:09:10 – What does the term At Risk mean in the confirmation system?
  • 00:10:57 – What does the acronym CLM stand for?
  • 00:11:28 – What is the communication technology Gary uses in his practice?
  • 00:11:48 – What is the most preferred method by patients for communication?
  • 00:13:44 – What is a default confirmation system for hygiene?

Q&A Segment

  • 00:23:14 – Question 1 – My team has been slow to adopt technology on confirmations. I notice they still make the majority of the confirmation using phone calls. There must be a better way. Your Thoughts?
  • 00:27:02 – Question 2 – How is the best way to react to patients when they never respond to our confirmation messages?
  • 00:30:41 – Question 3 – It has been my goal to reappoint 100% of my hygiene patients. I am beginning to think this is not the best approach. What do you think?
  • 00:36:20 – Question 4 – Gary, Thanks to you, I now pay attention to my kept hygiene appointment percentage. Unfortunately, this exercise has been a bit sobering. I have discovered that our monthly kept hygiene percentage is in the mid 70%. How can I get it to your goal of 92% plus?


Gary Takacs

Gary Takacs Gary became a successful practice owner by purchasing a fixer-upper practice and developing it into a world-class dental practice. He is passionate about sharing his hard-earned insights and experiences with dental practices across the globe.

As a dental practice coach, Gary provides guidance for dental professionals on how to create a healthier practice style that lets them deliver excellent patient care while reducing depending on insurance.

More importantly, Gary’s insights are not just based on theory – as a co-owner of a dental practice, he has first-hand experience in making this transformation from a high-volume and low-fee insurance model to a fee-for-service approach that is more sustainable and promotes a patient-centric and financially healthy dental practice, and he is dedicated to sharing this knowledge with other dental practitioners via the popular Thriving Dentist Show!
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Podcast Assistance by Jodey Smith, Rodecaster Expert
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