Episode 598

Engineering a Thriving Schedule

Host: Gary Takacs | Published Date: June 28, 2023 | Listening Time: 0:48:28

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As dentists, it’s all too easy to get caught up in a whirlwind of tasks and responsibilities, leaving you feeling overwhelmed and exhausted. But how do you shift our focus from mere busyness to genuine productivity that drives meaningful results?

In this week’s edition, Gary shares invaluable strategies and insights on improving scheduling to optimize your time and energy. Discover practical tips and proven techniques to streamline your workflow, maximize efficiency, and achieve the elusive balance between patient care, personal well-being, and maximizing revenue.

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Tips for Engineering a Thriving Schedule

Either you run your schedule or the schedule runs you!


    • 00:00:24 – Introduction to the Episode 
    • 00:00:47 – Upcoming Masterclass: The 24 Business Systems for a Thriving Practice

    Today’s Clinical Tip

    • 00:04:14 – Dr. Mo Budak on History of Dentistry EP03

    Coaching in Action

    • 00:10:21 – Why being productive is different from being busy 

    Gary provides strategies to improve scheduling

    Q&A Segment 

    • 00:27:57 – Question 01 – I have a two-person front desk. How should I divide the duties to become more effective, especially regarding scheduling more ideally?
    • 00:31:47 – Question 02 – We have a system for Block Scheduling, but it is rarely followed. How can I get my team members to follow our Block Scheduling template?
    • 00:36:04 – Question 03 – I really appreciate your comments about ‘scheduling integrity’, and I know that I am guilty of thinking that things take less time than they actually take. Would you recommend that we actually use a stopwatch to time our common procedures so that we have data on the appropriate time to schedule appointments?
    • 00:41:30 – Question 04 – I am very interested in growing the cosmetic dentistry aspect of my practice. I recently took the live patient course on Functional Aesthetics given by Dr. David Hornbrook, and it was outstanding. I currently work four clinical days per week. Would you recommend scheduling cosmetic cases on Fridays so that I can work out all the details of our cosmetic cases? 
      Also, what can I do if I want to get new cosmetic patients who are not my current patients?


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    Gary Takacs

    Gary Takacs Gary became a successful practice owner by purchasing a fixer-upper practice and developing it into a world-class dental practice. He is passionate about sharing his hard-earned insights and experiences with dental practices across the globe.

    As a dental practice coach, Gary provides guidance for dental professionals on how to create a healthier practice style that lets them deliver excellent patient care while reducing depending on insurance.

    More importantly, Gary’s insights are not just based on theory – as a co-owner of a dental practice, he has first-hand experience in making this transformation from a high-volume and low-fee insurance model to a fee-for-service approach that is more sustainable and promotes a patient-centric and financially healthy dental practice, and he is dedicated to sharing this knowledge with other dental practitioners via the popular Thriving Dentist Show!
    Connect with Gary Takacs on Linkedin
    Podcast Assistance by Jodey Smith, Rodecaster Expert